When syncing Income objects, you are able to create Sales Receipts inside of Quickbooks Online based on Transactions in Brokermint.

Link to Workflow Configurator documentation.

Functionality

Whenever a Transaction is created or updated in Quickbooks Online, our Workflow will check to see if it passes the Brokermint Filters defined in the Workflow Configurator. If it does, the Workflow will create an Sales Receipt in QBO with fields as described further down in the document.

• The Workflow will create a separate Sales Receipt for EACH SIDE represented in the Transaction.

  • If “Representing” in Brokermint is “Seller” or “Buyer”, it will only create one Sales Receipt.

  • If “Representing” in Brokermint is “Both”, it will create one Sales Receipt for each side of the Transaction.

• If the Configurator was set to create an Itemized Sales Receipt, the Workflow will examine your setting for “Commissions to Track” and then create one Line Item for the Gross Income (Award Distribution). The Product/Service of this Line Item will be the Product/Service specified under “When match based on Tags cannot be found, use”.

  • If “Shared Income” and/or “Unshared Income” are also selected on “Commissions to Track”, the Workflow and then create an additional Line Item for those valid items.

    • The Product/Service of these Line Items will be matched according to their Tag in Brokermint. If a Tag cannot be matched to an identically spelled Product/Service in QBO, the Workflow will instead use the Product/Service specified in “When match based on Tags cannot be found, use”.

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  • The Workflow will then fill out your remaining fields based on your Configurator settings.

• If the Configurator was set to create a Non-Itemized Sales Receipt, the Workflow will examine your setting for “Commissions to Track” and then create one Line Item for the selection. The Product/Service of this Line Item will be the Product/Service specified under “When match based on Tags cannot be found, use”.

  • The Workflow will then fill out your remaining fields based on your Configurator settings.

  • If you chose “Agent Net” for “Commissions to Track”, the Workflow will create a separate Sales Receipt for EACH Agent on that side of the Transaction.

    • As an example, if your Brokerages represents both sides of the Transaction and there are 2 Agents on the Buying Side and 1 Agent on the Listing side, the Workflow will create 3 Sales Receipts (one for each Agent).

QBO Mapping and Example - Itemized Sales Receipt, Gross Income

QBO Mapping and Example - Non-Itemized Sales Receipt, Agent Net

In this example, the Brokerage represents both sides of the Transaction. In addition, there are 3 Agents involved on this Transaction, and the Workflow is set to track Agent Net.